201 Brazos St, Austin, TX 78701 (512) 473-3712
Posted on 11.16.2014 / by Cedar Door
It doesn’t matter if you are planning a major graduation party or having a few friends over to watch the Super Bowl, the perfect host or hostess demands that your party be perfect. With a little planning to take care of the important details, you can make sure that your party is ready to roll. By the time your friends leave your party, they will all be asking for the date of the next one.
A really big party requires really big planning.
ONE MONTH IN ADVANCE
Pick A Theme
Every good party has a theme, so choose a theme that is fun and interesting. A theme also makes it easier for you to plan things like the decorations, food and even the look of the invitations. Some good theme ideas include a pirate party, a retro party and a Las Vegas party.
Talk To The Neighbors
Your party will probably include loud music and people looking for places to park up and down your street. The last thing you want to do is spring a party on your neighbors and then wonder why your newspaper keeps disappearing every morning. Let your neighbors know that you are having a party and invite them as well. At the very least, you should tell your neighbors to come to you with any problems before they call the police.
Choose Your Food
Are you serving finger foods, a sit down meal or a buffet? Make your decision and then start planning the menu.
Get Outside Help
If you feel that you can handle all of the planning and party on your own, then that is great. But if you are realistic and know that you will need help, then now is the time to get commitments from friends and hire any caterers or anyone else you may need.
THREE WEEKS IN ADVANCE
Send Out The Invitations
It is going to take you a few days to organize everything and get the invitations printed up. Once you have them printed up, then send them out. You should also consider using email invitations as well as they make it easier for the guests to RSVP.
Your invitations should include all of the details of the party, the date, the time and the RSVP information. Always give a mailing and calling option for people to use for their RSVP.
Offering RSVP options other than the phone makes it easier on you.
ONE WEEK IN ADVANCE
Get Everything Together
At this point, you will want to buy all of your decorations, music, table settings and food for the party. If you are going to order any of this stuff online, then you should do that two weeks in advance. You will also want to buy all of the alcohol for the party at this point. Remember to store wine and certain alcohols properly, while keeping beer cooled.
TWO DAYS IN ADVANCE
Count Up Your RSVPs
The number of RSVPs you received is critical in the final stages of planning because it will tell you how many chairs to set out and how much food to cook.
Start Cooking The Big Stuff
Some foods will need to be prepared in advance. Instead of doing it a few hours before the party, get cooking a couple of days before. After the food has cooled, you can put it in the refrigerator and then just reheat it the day of the party.
Put The Music Together
If you are going to have music, then now is the time to load up the multi-disc CD changer or put together a song list on your digital music player.
Take A Final Inventory
Do you have enough cups, silverware, dishes and napkins? If not, then today is the day to go out and get them.
THE DAY BEFORE
Finish Your Shopping
This is your last chance to buy any food or party accessories you may need. If you just had a great idea for your party this morning that you really want to do, then it is best to just let it go until next time. You are on a fixed course now and there is no changing it.
Start Party Arranging
When you are party arranging, you are creating a space for shoes and coats, setting up any tables and chairs, moving furniture around and putting away the valuables that you do not want anyone throwing up on.
The last thing to do the day before is decorate. If you have created some elaborate decorating scheme, then you may want to start a few days early. But, for the most part, the night before is just find for decorating.
THE MORNING OF
Clean The House
Now that the house looks just perfect, it is time to clean everything and make the final preparations. Cleaning the house before a party means vacuuming the rugs, dusting the furniture and getting rid of the cobwebs you have grown accustomed to in the corner of every room.
Now your party is ready to roll. With some advance work, you can prepare your party in stages and allow yourself the time you need to get everything done and feel like you are truly ready for your guests.