Creating an Unforgettable Event: 10 Tips to Achieve Greatness
Posted on 10.27.2014 / by Cedar Door
Part of the fun of throwing a party is making plans and setting everything in motion. Whether it’s for an individual, business or organization, you can create an unforgettable event to make it even more special. Here are 10 event planning tips to achieve greatness.
- Choose your date and time carefully.
Consider the schedules and lifestyles of your guests so more people can come.
- Select the perfect venue.
Decide how large your party will be and what type of atmosphere would best suit the occasion. Slightly tight spaces promote more mingling, but spacious venues are more appropriate for formal business events. Make sure it fits your budget and has availability for your first or second choice date and time. Look for a venue with a professional party planning staff and amenities to support an unforgettable event.
- Create a diverse guest list.
Invite people with diverse backgrounds from different walks of life. This leads to more exciting conversations and helps improve the atmosphere.
- Send unique invitations.
A memorable event begins with a memorable invitation. Add an element that shows you put some thought into it. Handwrite a personal note to each guest, or have the invitation delivered in a creative wrapper that doesn’t involve a plain envelope or an email.
- Confirm the details.
Take the time to contact and confirm with all of the vendors involved at least two days before the party. This gives you peace of mind, and it also lets you iron out any wrinkles if there’s a problem.
- Choose the right music.
Decide whether you want a DJ, background music or a band. Your venue will play a large role in this option, so select a place where you’ll have your choice in the type and style of music played. Consider whether there should be dancing or just music for atmosphere. Select a venue that offers zoned volume control. This gives your guests a chance to carry on a conversation if they wish, or dance the night away in oblivion.
- Food and drink choices make a huge difference.
Base your menu on the time of day and type of party. Offer hors d’oeuvres that are easy for guests to eat while standing and chatting. Keep dietary restrictions in mind, and have at least one dish suitable for vegetarians. Offer a signature drink, and provide non-alcoholic beverages for those who don’t care to imbibe.
- Create a focal point.
Every great party has at least one great conversation piece. Whether it’s an ice sculpture or interesting party decorations, give people something to talk about during the event and for months afterward. An activity that runs throughout your party is another option. Invite guests to sign a banner or record a message for the guest of honor.
- Choose a theme.
The best parties have a theme that carries through from the food and beverages to the decorations and music. It should make sense to guests and complement the occasion.
- Always follow up.
Send out a little thank you to your guests. An email with a link to party photos or a little souvenir would be appropriate. While not every host follows up after the party, this is part of what can make yours unforgettable.
If you want your party to be successful, take the time to plan ahead and think things through. A professional venue and hospitality team can give you some great event planning tips, but it’s your choices that will put it over the top.
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