Biggest Event Mistakes to Avoid
Posted on 06.21.2017 / by Cedar Door
In a perfect world, your event would be full of people laughing and drinking and getting to know one other. The food would be flawless, every song playing would put a little pep in your guest’s step and the room would be setup to your exact specifications. This is in a perfect world. We all live in the real world. Mishaps happen and here we’ve provided you a few of the biggest mistakes to avoid to make sure your private event goes off without a hitch!
- Not visiting the site (if possible). You may be out of town and don’t have the ability to fly/drive/boat in for a site visit before the event, but if you are local take the time to visit the event venue you are renting. Pictures usually never give an event space justice! Once you are there, you can take note of lighting, and where the outlets are placed, the sizing of the tables, where your food stations will be, etc. A site visit can really help wrap your brain around what is possible with your space!
- Not following up with the venue at least a week before the event. If you’re lucky enough to have a great event planner, like the ones at Cedar Door, then they should be following up with you a least a few days to a week in advance of your event. If you’re not so lucky, and your event planner has not followed up with you, make sure you take the initiative and check in yourself!
- Starting the planning process too late. A good rule of thumb is to start planning your event at least 8 weeks in advance. This gives you enough time to find a great location, take time to pick excellent food and fill in any extras like decorations, music, branding, presentations, etc. All of this is pending the location you want is available the date you are asking for! Many people reach out for dates 6 months to a year in advance and wait until it’s closer to fine tune the details. That’s smart planning.
- Not taking advantage of branding opportunities. If you’re going to spend money on a venue, and food and drinks for your guests, are your making sure they remember your name, your logo, what your stand for? Make sure you are asking your event venue what kind of branding opportunities they can offer you. Whether it’s wall space for a sign, TVs for slideshows or logo displays, or somewhere to squeeze in a pop up, or step and repeat. Don’t let the chance to be remembered, be ignored.
Hopefully by avoiding these private event mistakes, you can move forward and have the best event yet!
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